(DMS) Document Management system


Document Management System (DMS)is a computer system (or set of computer programs) used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking) The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

Set of non-negligible advantage of the use of a document management system, is to reduce costs. But the advantages do not stop at cutting costs. The increase in performance, the standardization process, shortening the time to educate a new human element of how the organization operates, are other obvious advantages.

One of the advantages of a document management system is the great reduction in the cost of copying, with a consequent reduction in the file space. Cost reduction remains one of the administrative efficiencies that are reflected in cutting operational costs.

With document management system, the efficiency of search of any document is greatly enhanced, as well as ease of forwarding the same. With a document management application, it becomes possible to manage the file in a centralized organization, with all the advantages that this entails in terms of access and availability of information. To this end, it is possible to further standardize the document, its processes and procedures at all valuable securities, and a knowledge edge over all flows of information (documents and processes), a necessary condition for control.